FAQ: COVID-19 self-assessment requirements

A UBC Broadcast was issued on November 26 to provide an additional update on health screening self-assessment requirements. Faculty, staff and contractors working on campus are now required to directly confirm to a supervisor (or designate) that they have completed a daily self-assessment for symptoms of COVID-19 on arrival at their workplace (regardless of campus location).

When should self-assessments be done?

Per the UBC COVID-19 Campus Rules, all students, faculty, staff, and others must assess themselves daily for COVID-19 symptoms prior to engaging in in-person UBC activities on UBC Premises.

Daily health self-assessments must be completed every day and before each shift.

Daily self-assessment — WorkSafeBC requirement for all faculty and staff

Managers and Supervisors need to verify AND document that the self-assessment was completed. In other words, a record confirming that each employee on a UBC premises has completed their self-assessment at the beginning of their shift.

Daily self-assessment — for students

All students attending campus need to complete their daily health screening self-assessments as outlined in the UBC COVID-19 Campus Rules.

Health, Safety and Environment and Campus Security are engaging in on campus activities aimed to educate students and other members of the campus community around the COVID-19 Campus Rules and Infection Control expectations. Students are responsible to verify completion of the daily health screening self-assessments when asked.

Teaching faculty and staff with students who attend UBC premises for face-to-face instruction are encouraged to remind students of the daily health screening self-assessment requirements and to verify that students have completed their daily self-assessments at the start of any in-person teaching activities. There are no associated verification and documentation requirements.

Students in practice education placements should contact their program administrators to confirm the procedure for active self-assessment. Each program may have different requirements. Program administrators can contact ready.ok@ubc.ca if they require assistance with their procedures.

How do management and supervisors verify and document that the faculty, staff and student workers who report to them have completed their daily health checks?

HSE are able to support supervisors in developing systems that works best for their particular circumstances, as necessary. Some examples of verifying the self-assessment has been completed are:

  • A written health check declaration completed by workers before entry.
  • An online health check form completed by workers before entry. (Supervisors & Managers should be reminded that they will be responsible for checking online forms daily to ensure compliance).
    • A template Qualtrics survey is available from HSE. Please contact us by email at hse.ok@ubc.ca to request the Qualtrics file.
  • A verbal check in, done either in person, virtually, or by phone with every worker, confirming that the worker has completed their daily health check, and a record that this confirmation was received.

Note: UBC does not require a record the results of the self-assessments (e.g. answers to the self-assessment questions such as do you have a fever and chills or a sore throat?). This is private information. Supervisors simply need to confirm that the self-assessment was completed, and that the person was not instructed to isolate.

How do teaching faculty and staff with face to face classes on campus verify that students have  completed their daily health checks?

Teaching faculty and staff are encouraged to reinforce the requirement that students are required to complete daily health screening self-assessments prior to attending campus and to verify that these self-assessments have occurred prior to any in-person teaching activities. Where teaching faculty and staff choose to verify that students have completed the self-assessment, they may select a method that is easiest for them to manage. Some examples are:

  • Using a quiz in Canvas that is completed before class, that confirms students have completed their assessment and followed any instructions given to them.
  • Whilst maintaining physical distancing & student privacy, greeting students at the entrance to their class to confirm they have completed their assessment.
  • Using a slide at the beginning of their class with the screening questions, and politely reminding students who do not meet the criteria to leave. You can view an example or download the file here [PowerPoint]

What are the questions in a self-assessment?

UBC recommends the BC COVID-19 Self-Assessment Tool is used. The benefit of the tool is that it will direct people with instructions specific to their situation based on the answers they enter into the tool. It is also confidential and doesn’t require UBC to collect any personal health information.

Questions used as per the WorkSafeBC Entry Check Poster are also considered acceptable:

Please do not enter this workplace if you:

  • Have travelled outside of Canada in the last 14 days
  • Have been identified by Public Health as a close contact of someone with COVID-19
  • Have been told to isolate by Public Health
  • Are displaying any of the following new, or worsening symptoms:
    • Fever or Chills
    • Extreme fatigue or tiredness
    • Cough
    • Headache
    • Loss of a sense of smell or taste
    • Body aches
    • Difficulty breathing
    • Nausea or vomiting
    • Sore throat
    • Diarrhea
    • Loss of appetite

I did my self-assessment and I think I might have symptoms consistent with COVID-19, what should I do?

Stay home. Refer to instructions 1 & 2 of the COVID-19 Campus Rules.

Do the records need to be paper-based or can they be electronic?

Either is acceptable. Remember to keep your records in a secure location.

Do UBC staff who greet visitors need to verify and document that self-assessments have been completed? (e.g., guests visiting the Museum of Anthropology)

No. Signage on the entry door or instruction given when timeslots were booked reminding them of the self-assessment requirements is adequate.

Is active screening required for contractors?

Yes.  Contractors are required to follow the self-assessment process of their employer.

What if a UBC worker, student or contractor refuses to confirm that a health check was completed?

That means they are not complying to our campus rules. You can read more about this in the section “Ensuring Compliance” in the campus rules.

Are Supervisors/designates required to inform HR, Student Health Services or Public Health of anyone exhibiting symptoms?

We need to be mindful of people’s private health information. Refer to steps 1 & 2 of the COVID-19 Campus Rules.

Should temperature checks be done as part of a daily health assessment?

UBC does not require temperature checks to be completed as part of a daily health assessment on our Campuses.

If we implement an effective COVID-19 daily health screening self-assessment program, doesn’t that mean no one with COVID-19 is at the workplace? Can we relax on our other protocols?

No. Remember, not all COVID-19-positive people show symptoms, and asymptomatic people can still transmit the virus.

COVID-19 Safe Work Plans are a legal requirement and should be followed to prevent the transmission of infection. To learn more about the UBCO COVID-19 resumption process and safe work planning, click here.